10 reasons to use our scanning bureaux

1. Speed
We use fast, high quality document scanners to ensure quick turnaround times for document conversion.

2. Accuracy
By identifying in advance the unique reference criteria for the documents, we can reuse client supplied data to index the documents. This ensures indexing is fast, accurate and consistent.

3. Quality assured
We work to service level agreements that are tailored to your needs. This ensures documents are created and indexed according to strict criteria and meet compliance standards. These agreements cover all the important details from collection dates through to document identification, preparation, indexing and delivery. Quality checks are carried out by supervisors at each stage of the document conversion process and the whole operation is fully auditable to guarantee accountability. Capita Total Document Solutions is a Quality Assured organisation registered under ISO 9001:2000.

4. Cost effective
Clients only pay for the service provided. They do not need to employ additional staff, buy expensive equipment, sign up for software and maintenance contracts, or make valuable office space available.

5. Our specialist expertise
Capita Total Document Solutions employs trained and experienced staff, which reduces the lead time for each new project. Our consultants work with you to identify your precise document management needs and agree the most appropriate way to manage these electronically.

6. State of the art technology
Capita invests in state of the art technology, so that you don’t have to. We use the best technology available to ensure excellent image quality, small file size and top class paper handling capabilities.

7. Security
Capita’s document conversion centres offer a safe and secure environment for your documents, protected with 24-hour on-site security, CCTV and keypad controlled access. All Capita Total Document Solutions’ staff are required to sign non-disclosure agreements and are trained in the requirements of the Data Protection Act. Additionally, we provide a secure collection and courier service.

8. Flexible, scalable and easily integrated solutions
We tailor our scanning services to your specific needs, whether you require on-site or off-site processing, a one-off project or a long term solution. Our document management solution can be easily integrated with your internal software and databases.

9. Our proven track record
We create millions of images each month for a diverse range of clients, manage large volumes of confidential data for financial institutions and government organisations - and many universities and libraries have entrusted their most precious archives to us.

10. End to end service
Capita Total Document Solutions are leaders in lifecycle document management. We offer a complete solution including scanning, electronic document management, storage, web hosting and document destruction if required.